1. Agricultural Seedlings

Date: 11/10/2017
Deadline: 19/10/2017

Subject: Request for Quotations
TechnoServe Inc (TNS) – South Africa, invites your company to participate in this competitive solicitation for pricing, delivery and terms of potential sale on the following products/service for TNS office in South Africa.

TechnoServe is an independent, non-governmental organization providing professional support to Emerging Farmers. This support includes the acquisition of inputs and equipment for farming operations.

TNS- South Africa is implementing an Agricultural development program in KZN. One of the locations in which the program will be implemented is Muden, in the Midlands region. The program in Muden will involve the production of 3ha of tomatoes, 3 ha of green peppers and 0.7ha of spinach.

Responses to this RFQ should be sent via email no later than 5pm South Africa time on Thursday, 19 October, 2017 and be valid for 30 days and please specify the unit cost, Tax and the total cost of the products. Selection will be based on the availability of the product specified and price.

Total price must include all taxes and should be expressed in a per unit basis, based on the needs listed in Chart 1 below.

Chart 1: Description of Required Products

No Description of Products Unit Unit Cost (ZAR) Total Cost (ZAR)
1 Tomato seedlings 45000    
2 Green pepper seedlings 75000    
3 Spinach seedlings 50000    
      Grand Total  




The evaluation of each response to this RFQ will be based on vendor demonstrated competence, compliance, format, and organization. The purpose of this RFQ is to identify service providers that have the interest, capability, and financial strength to supply TNS with the product requested.

Selection will be based on price, quality of product and vendor experience. All quotes will be evaluated and scored based on the following criteria:

Quality – 30%
Price – 25%
Delivery Time – 25%
Compliance (Company Reg. /Tax Clearance/BEE) – 20%


  1. The Request for Quotes is not and shall not be considered an offer by TechnoServe.
  2. All responses must be received on or before the date and time indicated on the RFQ.  All late responses will be rejected.
  3. All unresponsive quotes will be rejected.
  4. All quotes will be considered binding offers.  Prices quoted must be valid for entire period provided by respondent.
  5. All procurement will be subject to TNS contractual terms and conditions and contingent on the availability of donor funding.
  6. TNS reserves the right to accept or reject any quotation or cancel the procurement process at any time, without assigning any reason, and shall have no liability to any vendors submitting RFQs for such rejection or cancellation of the procurement.
  7. TNS reserves the right to accept all or part of the quotation when awarding the purchase order/contract.
  8. All information provided by TNS in this RFQ is offered in good faith. Individual items are subject to change at any time and all bidders will be provided with notification of any changes. TNS is not responsible or liable for any use of the information submitted by bidders or for any claims asserted there from.
  9. TNS reserves the right to require any bidder to enter into a non-disclosure agreement.
  10. The bidders are solely obligated to pay for all costs, of any kind whatsoever, which may be incurred by bidder or any third parties, in connection with the Response. All Responses and supporting documentation shall become the property of TNS, subject to claims of confidentiality in respect of the Response and supporting documentation, which have been clearly marked confidential by the bidder.


All quotations shall:

  1. Be in the English language.
  2. Contain detailed cost in ZAR, with applicable Tax/Charges clearly identified, and provided against each of the categories of services described in Chart 1.
  3. Provide requested payment terms and conditions.
  4. Include a contact name, email address, and telephone number to facilitate communication between TNS and the vendor


1. Questions regarding this request may be addressed to Anton Gerber, Senior Business Advisor and Elsie Mahanyele, Procurement Officer, on 011 048 9900 or via email at This email address is being protected from spambots. You need JavaScript enabled to view it. , This email address is being protected from spambots. You need JavaScript enabled to view it.

Responses to the RFQ should be addressed to the attention of Elsie Mahanyele, Procurement Officer at This email address is being protected from spambots. You need JavaScript enabled to view it. and Winfred Musani, Office Manager at This email address is being protected from spambots. You need JavaScript enabled to view it. no later than Thursday 19, 2017.








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